Everything in this world has something to balance its existence.
If there is white, there is black; if there is darkness there
is light, if there are time wasters, there are time savers.
So now let us focus our attention towards those time savers
because they are our best friends when we talk about Time Management.

The Top 8 Time Savers are:

1. Telephones
2. Computers
3. Fax Machines
4. The Internet
5. Bulletin or Notice Boards
6. Photo Copiers
7. Efficient Filing Systems
8. Good Secretaries and Admin Staff

Let’s take a quick look at all of these in detail:

1. Telephones:

Surprise! Surprise! Suppose you have a business lunch with an
important client and you have to reserve a table in your
favorite restaurant. This task would take away at least two
hours of your time when you take into account the journey,
and traffic. On the other hand, this is something you can
easily do over the telephone while you are comfortably seated
in your office.

2. Computers:
Everyone will agree that computers are indeed time-saving
machines if used correctly with the right software
and hardware. If you don't know much about computers
then invest in a computer technician or walk into your
favorite Office Depot, Staples or Office Max to ask for help.

3. Fax machines:
Like telephones, fax machines save a lot of time by enabling
us to send important documents globally if needed within
a few minutes.

4. The Internet:
It goes without saying that the internet has revolutionized
our concept of time itself. With facilities like email,
scanners, voicemail and video conferencing, even the
fax machine has become outdated. Talk about fast…

5. Bulletin or Notice Boards
Bulletin and Notice Boards are very time effective way
of reaching out to a large number of people. These
are great places to convey messages accessible to all.
You can find them in grocery stores, college campuses,
city buildings, public libraries and employee lounges.

6. Photocopiers
Often we tend to under estimate the importance of
photocopiers in an office. Those machines just sit
there and take copies of what is fed into them all day
long. We don't give these machines any credit. But once
these machines fail, we understand their worth.

7. Efficient Filing Systems
A good system of filing definitely saves a lot of time.
Being able to find an important document or file should
not be a matter of luck. There should be a proper place
to keep the files. And the files should be kept in proper
order with easy to read and intelligible labels. The same
thing applies to the files you have on your computer and email folders,
you should name the files properly and not use abbreviations
that could stand for anything. People tend to try and save
time by using abbreviations which sound quite ridiculous
once they forget what it really stands for.

8. Good Secretaries and Admin Staff
Good secretaries and admin assistants are always an asset
to any office. If your secretary is dependable you can
delegate a lot of tasks to them. Once you are able to share
your work load with someone, you will have at least one
hand free, and you will be able to put that hand to some
good use.

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